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| Annual Meeting and Picnic |
| Meeting July 12, 2006 7:00 PM |
| How's Our Budget Doing? |
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| Yard of The Month: 2004 |
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 MINUTES OF THE MEETINGS |
CAWLB Meeting Minutes 11/3/04 President Lynn Davis called the meeting to order at 7:05pm at the Seminole County Sheriff’s Department Community meeting room. Members in attendance included Lynn Davis, Vicki Smith, Janice Kagan, Linda Crockett, Farrell Culberson, Denise Burchard and Phil Coffaro. Phil had a proxy for Kelly Levinson. Denise read the minutes. Linda motioned to pass. Phil 2 nd minutes as corrected and it passed.
Treasurers Report – Farrell 130 Members Farrell requested an audit of the books. Janice Kagan volunteered Norm. Phil will type up an invoice for reimbursement for the website. Right now they are billing his credit card. Old Business: Website Update: Updates not quite loaded yet and should be done by the end of the week. Sgt. Lemme will give us an article. Anyone can check the number of hits we’ve had on our website by going to www.CAWLB.org/stats. We received our first inquiry to the website & responded that day. Linda and Phil inquired about getting the director handbooks. Lynn suggested contacting a previous director to get one. Beach Park Linda and Farrell will get together and set a date for a work party. The storms broke limbs that are still hanging. We will shoot for 11/13/04 at 9am. Need swimmer to swim out and re-tie the buoys and also help with the broken limbs. Farrell bought the rodeo, sprayed and the weeds have really died down. About 6 people could really clean up. Then we could keep up with it regularly. The Lake Doctor is sending Dwayne back out to check on the spraying they have done. It should be killing the torpedo grass down to the roots. Janice reported that the hydrilla is very high. Lynn said that as the weather cools off, we should see improvement. Trees in canal need to be removed. Lynn will call FEMA to see if we can get some financial assistance and will talk to Gloria, Charlie & Sarita. Mission Statements: Linda, Farrell, Phil and Lynn have submitted. Phil will post our current one on www.CAWLB.org/mission and will email the link to everyone. Lynn requested that every look at the link and make comments and eliminate redundancies. Linda suggested that we post it @ our key exchange. Farrell requested that everyone ask a neighbor to come help clean up the beach park on 11/13/04. Lynn will try to get everyone’s email addresses into a database so we can email everyone about the clean-up at the beach. Linda volunteered to be on the welcoming committee (Thank you, Kelly J ) Key Exchange is January 22, 05 from 10a-12n. Janice, Farrell, Lynn and Linda will do it. Vickie will do the graphics. Farrell got 3 quotes for 150 keys: $275.53 Mack’s Keys $315 A-Aaron $403 American Farrell will call Mack’s Keys and have it done. Annual meeting – March 19, 2005 Janice will get quotes for entertainment, everyone needs to think about what we want to do and get a plan together for next month. Lynn called on our boat ramp bid. He will re-calculate it because the price of wood and construction equipment has gone up. We will post something on the website when we have it. Budget Janice handled our budget worksheets for all to review and bring questions and input to the next meeting. Invoice Linda handed out copies. Lynn suggested the last part of November for the mail out. Phil needs 300 envelopes and he will print the invoices. He will also email a sample out for our approval first. Linda motioned and Vickie 2 nd – it was passed to give Phil $50 to cover the printing and mailing of invoices. Need volunteers to help stuff them. Mailing party 11/19 @ 7:30pm – there will be beer/pizza. Yard of the Month – November William & Janet Bechman 2211 S. Terrace The meeting was adjourned at 8:55pm
8/4/04 CAWLB Meeting Minutes President Lynn Davis called the meeting to order at 7:15pm at the Seminole County Sheriff’s Department Community meeting room. Members in attendance included Lynn Davis, Linda Crockett, Farrell Culberson, Kelly Levinson, Phil Coffaro, Vicki Smith. Lynn had a proxy for Denise Burchard and Janice Kagan. Kelly motioned that we accept the minutes as posted on the web and this was accepted. Financial Statement: 6/30/04 $10,490.33 Expenses: $100 Petty Cash for stamps, Insurance $1539.53, Roundup for Beach Park, Sprint, Lawn $160, electric, canal fund – All expenses stayed within the budget Total Members: 110 Lynn motioned to accept the Treasurers report and it was accepted. Old Business: For those that don’t have a computer, Lynn said that she would do a newsletter and put them in the take one boxes at the boat ramp and beach area. Remember When: Each member agreed to interview someone for this portion f the website so people who live and move into our community can have the opportunity to know its history and those who voluntarily contributed to its growth.. Kelly said she’d interview Cleo and Martin. Quarterly Newsletter: Phil offered to pay ½ of the expenses if we kept a quarterly newsletter (rather than put everything on the website with flyers at the beach and boat ramps). The newsletter runs around $200 to print/mail, or $800 per year. Invoicing: Send out invoice for membership dues in November due by January 1st. It is important to have community support and membership dues because if we do not maintain the boat ramp and beach area, CAWLB could be taxed on these and these properties could be taken from CAWLB and thus significantly decrease property values (with no boat ramp or lake access). Website Features: Membership Drive 7/10/04 Beach Park – Lake Doctor has sprayed Kelly motioned to move $3600 out of the general account over into the Boat Ramp fund so that it could start collecting interest. Vicki 2nd the motion. Mission Statement: Lynn asked each of us to write a mission statement of the goals and responsibilities of the CAWLB so that we can go over them and glean the best ideas to form a CAWLB mission statement. New Business: Welcome Our New Neighbors August Yard of the Month: Message Board: Channeled Apple Snail from South America is overpopulating in Lake Brantley. Meeting Adjourned @ 9pm 7/7/04 CAWLB Meeting Minutes President Lynn Davis called the meeting to order at 7:06pm at the Seminole County Sheriff’s Department Community meeting room. Members in attendance included Lynn Davis, Phil Coffaro, Janice Kagan, Linda Crockett and Farrell Culberson. Lynn had a proxy for Denise and Phil had a proxy for Kelly. Phil motioned that we accept the minutes as posted on the web and this was accepted. Financial Statement: 5/31/04 $10,115.33 Total Members: 110 Lynn motioned to accept the Treasurers report and it was accepted as read. Old Business: Phil said he would look into how much extra it would cost to put a counter on the CAWLB website in to track the amount of traffic we’re receiving. Farrell read what she wrote for the “Remember When” section of the website asking the community to send/email feedback on the “good old days.” This is mainly to express appreciation for neighbors who have made significant contributions to our community in the past. Lynn suggested that each of us find one person to interview, so that we’ve got several months worth of stories of our history to post on the web. Everyone was in agreement. Fire Hydrant Update: Vickie wasn’t present, so this was tabled until next month. Membership Drive: Saturday 7/10/04 at 10am at Lynn Davis Lynn explained that if we only got 90 more members we could have the boat ramp redone this year. We have a potential of 300 members, and our goal is to get 200 (2/3’s). This will increase property values for the whole community. Phil suggested invoicing, so it gets handled like a regular bill and possibly send this to everyone in the neighborhood. Phil agreed to create 100 self addressed envelopes for the membership drive. Each invoice would have a flyer explaining the amenities they receive by voluntarily joining. Linda agreed to do the invoices and Lynn said she would do the flyers. Torpedo Grass in Beach Park: Lynn talked to Julian and told him to get it sprayed. Farrell faxed over the permit. There is a 2 week lag after spraying before the grass dies and it takes 2 treatments. Once the treatments have been done, we need to get a group of us out there to pull out the dead grass. Lynn will call the police department bring out a dumpster for the waste so that it doesn’t have to be individually bagged. New Business: Message Board: Farrell was working on estimates for a 48” X 36” message board with letters. The estimates ranged from approximately $300-$600. It would be placed in the county easement and Linda agreed to make some phone calls to get permission to put it there. Canal Cleanup: Lynn only had 1 volunteer to do this after putting it in the newsletter. Janice suggested buying some asexual fish that eat up all the hydrilla. Farrell suggested calling the other homeowners associations to find out if they’ve used this method. Lake Doctor has been coming once/month for $189. Lynn has information posted on hydrilla on the CAWLB website. Our choices are limited. Janice will look into buying fish that would eat the hydrilla. Lake Ola did something like this and the lake cleaned up beautifully. Janice agreed to give us a report on this at the next meeting. Boat Ramp Fund: We voted to add the initial $3600 to the Boat Ramp Fund in 2004 and we have $10490 with five months left to go. We had an $18,000 bid that expires in October. This is why it’s pressing to get our membership numbers up. We’ll wait and see what the feed back is from the non-members we try to sign up this weekend and discuss this at the next meeting. Yard of the Month: Meeting was adjourned at 8:30pm 6/2/04 CAWLB Meeting Minutes President Lynn Davis called the meeting to order at 7:06pm at the Seminole County Sheriff’s Department Community meeting room. Members in attendance included Lynn Davis, Phil Coffaro, Kelly Levinson, Vicki Smith, Linda Crockett and Farrell Culberson. Lynn motioned to wave the reading of the minutes since they had been posted on the website. Kelly 2nd the motion. Financial Statement: 4/30/04 $9,630.67 Lynn suggested that Denise email the financial statements to Farrell so that she can do the monthly financial statements and then Phil can post on the website. Farrell suggested that we back up our financial statements, newsletters and anything else that may be eventually taken off the website. Phil agreed to back up financials along with the newsletters on a CD. The financial statements would be in a PDF format as most computers are compatible with PDF. Treasurers Report was accepted as read by Farrell. Lynn gave Martin and Rob the sprinkler heads, etc. to fix the boat ramp sprinklers and Kelly said she’d look for them at night to confirm that they are working. Website update. Phil said that everything is moving along and being updated as needed. Biography: Farrell said that she would try to get this completed before the next board meeting. Yard of the Month: “What’s Happening” We have approximately 100 members with the potential of having about 300. Kelly said she’d write a piece thanking our volunteer members for their support along with reminding our community that we are the only volunteer homeowners association out of 19 or so on Lake Brantley. Newsletter – It will be emailed from now on and flyers will be put in the boxes at the beach and boat ramp. Each newsletter will direct readers to our website at www.CAWLB.org and encourage them to give us their email address so we can email them the quarterly newsletter. Lynn said that she’s got the current addresses of everyone in the community and would get that info. to Phil so that he can set up a link for the newsletter with all of the email addresses we have on file. Membership Drive: Saturday, July 10th, 2004. Phil will put the info. on our site and the address will be: info@cawlb.org. Lynn will call Denise Burchard and Janice Kagan about our membership drive. Fire Hydrant: Vicki Smith is working on this and will try to give us an update next meeting. Tranquility on the Lake: The meeting was moved at the last minute and none of us was able to attend. New Business: Hotline: Farrell said that there were parties going on at the beach and people were leaving beer bottles on the ground. Lynn said that she would call Sgt. Tamao to patrol the beach area for any under age drinking. Weeds in the beach swim area. Lynn was going to look into having the Lake Doctor spray and have Phil hold the Permit from the St. Johns Water Management in case anyone questions what we are doing. Meeting was adjourned at 8:30pm.
5/5/04 CAWLB Meeting Minutes President Lynn Davis called the meeting to order at 7:03pm at the Seminole County Sheriff’s Department Community meeting room. Members in attendance includedLynn Davis, Farrel Culberson, John Gorring, Kelly Levinson, Janice Kagan and Phil Coffaro. Randy Hudson was not able to make it. Vickie had to leave early – proxy and Linda was sick - proxy. Janice motioned to wave the reading of the minutes. Phil 2nd the motion.
$ Misc - Supplies for the picnic Ending Balance: $4,176.20
Fire Hydrant Boat Ramp Update: Membership Drive Committee Website Lynn reminded Farrell about doing an interview so she could write a “Remember When/Biggest Contribution” article for the newsletter. Phil said he needed help with the Dream-Weaver graphics program and was hoping he could get someone who knows the program to walk him through it. Kelly agreed to email the minutes to Phil and copy Lynn within one week of the meetings. New Business Phil wanted to spend $75 to get the website going before the next meeting. We looked at what we had budgeted for the upkeep of the website for the year. $650 Website/Internet Budget Add back whatever the advertising revenue was from January. Lynn asked that we move on from this discussion of giving extra money towards the website because we needed to move along to a more pressing issue - Tranquility on the Lake. Tranquility on the Lake – Jamie Adler A prepared letter was given to Lynn with a request to send that prepared letter to the county commission telling them to deny the plat of subdivision and to object to taking it out of the conservation area. Lynn read the letters and documentation she had received. (FYI – Update – the meeting actually ended up moving from 1:30pm to 9:30am and none of us could attend and our voices could not be heard). Manuel has asked the board to pay him $5 extra dollars per month to mow the beach area. Part of this request had to do with the rising gas prices. Kelly made a motion to give Manuel the extra $5/month and that motion was seconded. Meeting was adjourned around 8:45pm. 3/20/04 Annual Meeting at the Beach Area
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